How to Setup Kyocera Scan to Folder on Windows

by
PinLinkedIn

Setting up Kyocera Scan to Folder on Windows ensures efficient document scanning and storage directly onto your computer or a shared network drive. This guide will walk you through the process step by step to ensure a seamless configuration.

Prerequisites

Before proceeding, ensure you have the following:

  • A Kyocera multifunction printer with scanning capabilities.
  • A Windows-based PC connected to the same network as the printer.
  • Access to the printer’s web interface for configuration.

Step 1: Create a Shared Folder

First, you need to create a folder where scanned documents will be saved.

  1. On your Windows computer, create a new folder (e.g., Scans) in a location that is easy to access, such as the desktop or C:\ drive.
  2. Right-click the folder, select Properties, and navigate to the Sharing tab.
  3. Click on Advanced Sharing and check the box for Share this folder.
  4. Click Permissions, select Everyone, and set the necessary permissions (Read/Write recommended).
  5. Click OK to save and apply the sharing settings.

Step 2: Configure Folder Security

To prevent access issues, ensure correct security settings for the scanning user.

  1. Go to the Security tab in the folder properties.
  2. Click Edit and add the user account that will be scanning (or select Everyone).
  3. Grant Full Control and click Apply.

Step 3: Find Your Computer’s Network Path and IP Address

Kyocera needs the computer’s network address to save scans correctly.

  • Open Command Prompt and type ipconfig to find your PC’s IP address.
  • To check the shared folder’s network path, open the folder and look at the address bar (usually \\Your-PC-Name\Scans).

Step 4: Configure Kyocera Scanner via Web Interface

  1. Access the Kyocera web interface by typing the printer’s IP address into a web browser.
  2. Log in with the administrator credentials (default is usually Admin / Admin).
  3. Navigate to Address Book or Contacts and click Add a new entry.
  4. Enter the contact name and set the protocol as SMB.
  5. In the Host Name field, enter your computer’s IP address.
  6. For the Path, enter the folder name, e.g., Scans.
  7. Enter your Windows username and password (the one used to log in to the PC).
  8. Save the settings.

Step 5: Test the Configuration

Now, verify that the setup works correctly:

  • On the Kyocera printer, press the Scan button.
  • Select the newly configured scan destination.
  • Place a document in the scanner and initiate the scan.
  • Check the Scans folder to confirm if the document appears.

Troubleshooting Tips

If the scan does not reach the folder, consider these troubleshooting steps:

  • Ensure your PC and printer are on the same network.
  • Verify that the folder is correctly shared and the correct permissions are applied.
  • Check the entered credentials in the Kyocera address book.
  • Try disabling your firewall temporarily to check if it is blocking the process.

Final Thoughts

Setting up Kyocera Scan to Folder on Windows properly ensures effortless document management and paperless workflows. By following this guide, you can quickly configure a reliable scanning solution on your network.

PinLinkedIn